Create a Custom, Editable Travel Policy Document

Your document will be emailed within minutes.

Every Organization is Different

By filling out the following form, a custom, editable Sample Travel Policy document will be generated for your organization, including the following basic travel policy categories and language:

Statement of Purpose
Booking Guidelines/Procedures
Air & Rail Travel Policies
Lodging/Accommodations Policies
Rental Car Policies
Meal Reimbursement Policies

Every organization is different and Ovation recommends treating this document as a starting point from which your complete travel and entertainment policy can be built. Additional categories to consider for your corporate travel policy, not included in the Sample Travel Policy document, may include:

Approval Processes
Business Guest Travel
Cash Advances
Cell Phone, Smart Phone, WiFi, etc. Policies
Documentation & Tax Requirements
Duty of Care
Emergency Travel Guidelines
Entertainment
Equipment Purchase
Expense Report Guidelines
Foreign Currency Conversion
Form of Payment
Gifting Guidelines
Gratuity Guidelines
International Insurance
Non-Reimbursable Expenses
Other Transportation
Personal Travel
Recruitment/Candidate Travel
Refundable and Non-Refundable Purchase Policies
Subscriptions
Travel Time (RE: Overnights and Weekends)
Traveler and Travel Arranger Profile Policies

Ovation regularly assists in our clients’ travel policy creation and ongoing revision including benchmarking client travel spend against other companies of similar size, scope, and travel patterns.

GBT Travel Services UK Limited (GBT UK) and its authorized sublicensees (including Ovation Travel Group and Egencia) use certain trademarks and service marks of American Express Company or its subsidiaries (American Express) in the “American Express Global Business Travel” and “American Express GBT Meetings & Events” brands and in connection with its business for permitted uses only under a limited license from American Express (Licensed Marks). The Licensed Marks are trademarks or service marks of, and the property of, American Express. GBT UK is a subsidiary of Global Business Travel Group, Inc. (NYSE: GBTG). American Express holds a minority interest in GBTG, which operates as a separate company from American Express.

Please see the Data Protection and Privacy Principles, as applicable, for processing of personal information by Ovation Travel Group, a wholly owned company of GBT.

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Create a Custom, Editable Travel Policy Document

Every Organization is Different

Sample Travel Policy Request Form

Rachel Decker

HubSpot, inc.

Rachel Decker

HubSpot, inc.