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Virtual Meetings

When you can’t meet in person, meet online

Ovation offers a secure virtual meeting management platform that covers every facet of planning, managing, and executing meetings and events of any size and scope. Thinking of hosting a webinar, training, townhall, or a full-blown conference? We can help you host live and interactive meetings or on-demand (pre-recorded) meetings; we can also customize a mix of both!

Fully Integrated and Secure Virtual Meeting Hub   |   Event Planning and Production   

Focused Meeting Objectives and Improved Engagement   |   Advanced Reporting  

An easy-to-use, secure Virtual Meeting Hub

YOU MAY NOT ALL BE TOGETHER IN ONE ROOM, BUT YOU CAN STILL ALL BE IN ONE PLACE!

Ovation’s Virtual Meeting Hub creates opportunities for your attendees, speakers and sponsors to get the most out of their virtual experience. Increase engagement and excitement as we integrate live and pre-recorded videos, surveys, photos, breakout sessions, and more! Create virtual exhibitor displays and poster sessions with photos and video.

Registration and Planning

Keep your goals, message and experience consistent and on-track from registration to your closing keynote. All aspects of your meeting are coordinated including registration development and attendee management, speaker scheduling, logistics, production and design, timelines, remote site coordination, and budget management.

Production, Design and Logistics

We support live, on-demand (pre-recorded) or a hybrid between the two. Pre-record your general session keynote to ensure it’s 100% production perfect, then host live and interactive breakouts to allow your attendees to ask questions, take polls and network. We help you create the overall meeting concept, then we manage the design and logistics to make your meeting flow seamlessly.

Speaker and Presentation Support

We work with your speakers to ensure their presentations and downloads are ready to go. Whether it’s a live stream or a pre-recorded session, we remotely coordinate all logistics and deliverables with each speaker, providing coaching, run-of- show and talking points to help keep their presentations lively, on-point, and informative.

Comprehensive Reporting

Measure your ROI with detailed summaries on registration, attendee participation, sponsorship exposure, and more - all from one hub. Confirm attendees for each session, who visited your exhibitors, and how long they participated in a breakout or general session.

 

Video-Quality
  • Live, on-demand (pre-recorded), or hybrid meetings
  • Virtual streaming engineers for full support
  • Reliable communication platform
  • Stream live speakers, panelists and presentations
  • Pre-recording production, video editing and graphics
  • Pre-production support and rehearsals
  • Home video recording kits
  • Remote presentation consultation

Thanks SO much for your assistance.  You and your team made our event go so much smoother!  I would have been a nut case without your help! Thanks again!

Julie

Major Food Company Manufacturer

The Ovation team is always there to help support us as we plan and manage events around the country. We know we can always count on them as a trusted partner to be there when we need them most.

Phyllis

Environmental Not-for-Profit

We enjoy working with Ovation, as their entire team works very hard every day to earn our business. When we need help negotiating contracts we know we can count on them to be on our side of the table as a true partner in our success.

David

Major Law Firm

Prior to working with Ovation Meetings & Events, I had to handle everything, and constantly ran into roadblocks.  Today, I know I can always rely on Susan and the entire Ovation team. I am in such good hands with Ovation, and we would recommend them to anyone looking to save time and money on their meeting and event needs!

George

Pharmaceutical Company

Working with Mary Jane is a pleasure 100% of the time. She is a true meeting professional who has an extremely detailed eye for things that I would never even think to consider. She makes each and every program a success and is always calm, patient and organized regardless of how many revisions my executives make.

Lucy

Financial Services Firm

Robert’s passion with all things Meetings & Events is contagious! Robert will always go the extra mile for us, and he has the most creative ideas that really bring our meetings to life.  Always cool as a cucumber, and ready to act in the moment. What a delight it is to have him on-site at our events!

Lisa C.

Real Estate Firm

Jeanine is the most knowledgeable person I have ever met when it comes to booking and managing our airline travel needs. She is always patient and understanding, and comes across as a true expert who has saved our company thousands of dollars from recommending the right airline or changing our itineraries on the fly. I will always use the Ovation team for my group air needs!

Bill

Technology Firm

I love working with Ovation, and I know I can rely on them to exceed our expectations when it comes to supporting our company’s conference, meeting and events.  Wilson and the Ovation team make sure nothing is ever overlooked, and I look to them as a true one stop shopping resource when I need to manage our executive’s air, hotel and car transfers.

June

Pharmaceutical Company

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